🚀 DPT Offshore Marine – NI DP Confirmation Letter Generator

Complete Step-by-Step Guide (Initial Application)

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No previous experience? No problem. Follow these 5 simple steps and the system will automatically calculate your DP sea time and generate a confirmation letter matching the NI (Nautical Institute) sample format.

🟢 STEP 1 – Create a New Application

📋 Purpose: Start a new NI Confirmation Letter.

Fill in:

📅 Letter Date

• Select the date the confirmation letter will be issued.

📄 Application Type
Choose the appropriate application:

🟢 Initial Application

For candidates applying for their first DP Certificate.

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🔵 Revalidation

For renewing an existing DP Certificate.

🟣 Upgrade to Unlimited – Initial Application

For upgrading from Limited to Unlimited DP Certificate.

✅ After selecting the correct application type, click CONTINUE.

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👤 STEP 2 – Enter DPO Information

This section contains your personal information.

Complete the following fields:

👤 Gender

• Male (Mr. / His)
• Female (Ms. / Her)

🪪 DPO Full Name

• Automatically locked to the legal name registered on your NI documents.

🎂 Date of Birth

• Enter your date of birth.

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🏢 Company Name

• Name of the company issuing the confirmation letter.

⚓ DPO Rank
Examples:

• Master
• SDPO
• DPO
• Chief Officer

🎯 Role
Select your onboard role.

Examples:

• DPO
• SDPO
• Trainee DPO

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✅ Click CONTINUE.

🚢 STEP 3 – Enter Sea Time (Trips)

This is where your DP sea service is entered.

Each voyage should be entered separately.

Fill in:

🚢 Vessel Name

⚓ GRT

🆔 IMO Number

🛰️ DP Class
Choose:

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• DP Class 1
• DP Class 2
• DP Class 3

📅 From
Start date of the trip.

📅 To
End date of the trip.

👨‍✈️ Rank
Your rank during that voyage.

⚙️ DP Days
Enter:

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🟢 Active DP Days

🟡 Passive DP Days (if applicable)

The system automatically:

✅ Calculates total DP days

✅ Calculates passive days

✅ Checks NI requirements

✅ Prevents incorrect calculations

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➕ Need more voyages?

Simply add another trip.

The system automatically combines all sea service into one confirmation letter.

✍️ STEP 4 – Signatory Information

Enter the details of the person signing the confirmation letter.

Fill in:

👤 Signatory Name

💼 Job Title

🏢 Company Contact Details

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Example:

North Sea Marine Ltd.

Aberdeen, UK

Telephone

Email

🌐 Website (optional)

🖼️ Company Logo (Optional)

Upload your company logo.

The logo will appear on the generated confirmation letter for a more professional appearance.

✅ Click CONTINUE.

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📄 STEP 5 – Review & Generate

Before generating the document, the system provides a complete summary.

You can instantly review:

🟢 Total Active Days

🟡 Total Passive Days

⚓ Total Sea Time

📊 Passive / Active breakdown

🚢 Number of Trips

✍️ Signatory information

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Everything is calculated automatically.

No manual calculations are required.

✅ GDPR Consent

Tick the consent box confirming storage of the confirmation letter in accordance with GDPR requirements.

🎉 Generate Your Confirmation Letter

Click:

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🚀

GENERATE & SAVE

The system will automatically:

✅ Calculate all DP sea time

✅ Verify active and passive day totals

✅ Organize all voyages

✅ Format the information correctly

✅ Generate a professional PDF

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⭐ The Final Result

Once completed, the system produces a NI DP Confirmation Letter that follows the same layout and structure as the official Nautical Institute sample confirmation letter, with all entered data automatically placed in the correct sections.

Benefits

🟢 No manual formatting

🟢 Automatic sea-time calculations

🟢 Automatic active/passive day tracking

🟢 Multiple voyage support

🟢 Company logo support

🟢 Professional PDF output

🟢 NI sample-style confirmation letter format

💡 In just five simple steps, even a first-time user can create a professional DP Confirmation Letter in minutes—without worrying about calculations, formatting, or document layout.

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